🌟 Now Hiring: HR Claims & Compliance Administrator

📍 Location: Houston, Texas
🕒 Status: Full-Time
💰 Pay Range: $45,000 – $55,000

🧩 About the Role

We’re seeking a highly organized, detail-oriented professional to support Stella’s operations in claims management, safety compliance, HR administration, and office coordination. This is a key role in driving our company’s commitment to compliance, safety, and operational excellence.

🔑 Key Responsibilities

📂 Claims Management

• Report WC (Workers’ Compensation), AL (Auto Liability), and GL (General Liability) claims to Stella’s insurance carrier.

• Prepare wage statements for WC claims.

• Work with the Corporate Safety Director and Regional Safety Managers to manage claims.

• Handle requests from claim adjusters and attorneys.

• Maintain accurate claim files and logs.

• Follow up on payments, settlements, and documentation.

🚛 Equipment Licensing & Titling

• Oversee registration, titling, and licensing of company vehicles/equipment.

• Ensure compliance with state and federal regulations.

• Track and renew all required documents and licenses.

• Liaise with government agencies and vendors.

🦺 Safety & Compliance

• Report and track workplace incidents and OSHA compliance.

• Maintain OSHA 300 logs and distribute annual reports.

• Manage DOT random drug testing (quarterly).

• Monitor monthly man-hour reports via SMS360.

• Keep Driver Qualification Files (SPARC) updated.

• Assist with safety audits, policy updates, and corrective actions.

• Collaborate on Alert Media messaging with senior managers.

🧑‍💼 HR Operations

• Manage HR tools: intranet, HR software, ERP platform.

• Maintain personnel files in compliance with legal standards.

• Track employee training, garnishments, and unemployment claims.

• Assist with onboarding/offboarding, communications, and employee engagement.

• Support PuzzleHR partnership and HR reporting.

🏢 Office & Administrative Management

• Maintain supply inventory and coordinate procurement.

• Serve as the point of contact for facilities and maintenance.

• Plan and coordinate events, meetings, and employee activities.

• Lead the administrative team for efficiency and service quality.

• Oversee calendar management, filing systems, and travel logistics.

🧠 What You’ll Bring

✅ Skills & Abilities

• High integrity and confidentiality with sensitive information.

• Clear, professional communication and people skills.

• Strong organization, time management, and tech proficiency (Microsoft Office, databases).

• Solid understanding of employment laws and safety regulations.

• Team player with self-driven work ethic.

🎓 Education & Experience

• High school diploma required; bachelor’s degree preferred.

• 5+ years in administrative roles (HR, safety, claims experience preferred).

• Familiarity with claims processing, fleet compliance, and regulatory standards.

🪑 Work Environment

• Standard office hours: occasional extended hours as needed.

• Regular use of computers, phones, and office equipment.

• Must be able to sit for extended periods and perform repetitive tasks.